Physical vials are represented in visionCATS by their name or identifier, the Vial ID. Several rules about the vials are enforced in visionCATS.
Vials are common to all analysis in the software.
Vial IDs are unique (expect for imported vials, see below). Vial ID is case insensitive.
Imported analysis and comparisons will also import the vials.
Disabled vial cannot be used in new analysis. Imported vials are always disabled. See Vial/Substance Editor.
Disabled vials are not visible when editing Track Assignment.
Evaluation will create link between substances and vials (also possible via Vial/Substance Editor). The vial/substance link is unique. After being defined, it can’t be modified anymore in the evaluation as soon as it is used more than one time.
Vials are not deleted automatically when they are not used anymore.
It is recommended to regularly use the Vial/Substance Editor to deleted orphaned vials.
Vial ID naming
Aside the uniqueness of the vial ID, it is recommend to use a structured naming process.
For example, an S or R prefix to signify the sample or reference nature of the vial. Another part of the identifier could be a project number, and the final part a unique number for the vial in this project. This could give S12345-111 or R12345-001.
Reuse of vial
Reusing the same vial ID in different should be avoided. If reusing, a vial ID should only represent an unique physical vial (with the same content).
As the vial/substance link is unique, reusing a vial will not allow a new definition for the same substance.
Additional vials management features
The management of vials (ID) in visionCATS is limited to the needs of the software itself (and rack position for the corresponding instruments). If you need additional features, like vial tracking or barcode printing, you should use a third party laboratory information management system (LIMS).